Designing for Every User: Creating Tailored Onboarding and Smart Tips for Expedia DMC

ROLE

Lead Designer, Interviews, Strategy, User Interface Design

CLIENT

Expedia Group

ABOUT THE PROJECT

The Expedia DMC (Data Management Central) project was an exciting opportunity to transform a complex tool into something that truly resonated with its users. Through interviews with nine stakeholders and ten users, and a deep dive into the current platform, we uncovered key insights that helped us shape a more intuitive experience. We designed a personalized onboarding flow with engaging introductory screens and helpful Smart Tips, making it easier for both new and experienced users to navigate DMC with confidence. This thoughtful redesign turned a challenging system into one that feels approachable, user-friendly, and personalized.

Research & Discovery

We conducted a deep dive into understanding both stakeholder needs and user challenges. We began with nine stakeholder interviews to gather key insights and conducted a comprehensive audit of the existing platform as well as the in-progress DMC 2.0 redesign. We then carefully selected ten users from around the world, ensuring we had the most relevant voices for our research, and prepared a structured interview script to guide our conversations. These user interviews helped us uncover critical pain points and opportunities, which we synthesized into actionable insights that informed the direction of our design strategy.

Interview Findings

The research conducted for the Expedia DMC project provided valuable insights into user engagement and perceptions of the platform. Through interviews with nine stakeholders and ten select users from a global pool, we gathered data on key workflows, time spent, pain points, awareness, and tool usage. Our process was adaptive, allowing us to adjust the interview script as needed and conduct follow-ups for clarity. This led to a thorough synthesis of responses, culminating in four primary findings that reveal the challenges and opportunities for DMC moving forward.

The first key finding highlighted the varying levels of familiarity with DMC. Many users expressed little to no daily engagement with the platform, with some even unsure of its purpose, asking questions like, “What is DMC?” This suggests that DMC’s visibility and integration into user workflows are limited, requiring better awareness and training.

Secondly, several users noted reliance on alternative tools like Slack to address data-related queries, which often resulted in fragmented workflows and inefficiencies. Users frequently resorted to using other platforms like Confluence or direct calls to locate data, revealing an opportunity for DMC to centralize these interactions.

Thirdly, concerns around data trustworthiness emerged, with users comparing their experience to more reliable tools at companies like Google and Airbnb, where data validation features were more robust.

Finally, the findings underscored that the perceived lack of value in DMC is a significant barrier to adoption. To drive engagement, DMC must offer distinct and indispensable functionality, such as a reliable source of truth for data or alert systems for data quality issues, to carve out a niche and enhance user perception.

Design

The design for the Expedia DMC project focused on creating an intuitive and personalized user experience that addressed the key pain points identified during the research. We developed a series of onboarding screens tailored to both new and experienced users, each speaking directly to the issues highlighted, such as lack of familiarity with DMC, fragmented workflows, and concerns over data trustworthiness. These screens provided clear, step-by-step guidance on how to integrate DMC into daily tasks, emphasizing its unique value propositions, such as centralizing data interactions and offering tools for data validation. Additionally, the design allowed for flexibility, offering users a choice between engaging with introductory content or bypassing it, depending on their familiarity with the platform.

A key component of the design was the integration of personalized Smart Tips, which served as contextual guides within the platform. These Smart Tips, available in both video and multi-step formats, were tailored to the needs of both new users and experienced users, who had the option to turn them off if desired. By offering such flexibility, we ensured the experience catered to varying user proficiency levels. The design was grounded in the Expedia Group Design System, allowing for easier development and deployment while maintaining brand consistency. This system facilitated a seamless integration into the existing ecosystem, ensuring that the design was not only user-centric but also practical to implement across different platforms.

Improved Onboarding Journey

The improved user journey for DMC transforms the previous frustrating experience into a more guided and value-driven interaction. In the old journey, users would log in, struggle to find relevant information, and quickly log off without seeing the platform's benefit. The new journey begins before the user even logs in, with an introductory email outlining DMC's features and purpose, setting clear expectations. Upon logging in, users are greeted with a personalized onboarding overview that highlights the most relevant features based on their needs and experience level. As they explore, Smart Tips provide continuous, in-context guidance, ensuring users can easily navigate and understand key functionalities. These tips not only reduce confusion but also keep users engaged over time by offering helpful suggestions and introducing new features. This continuous support fosters deeper engagement, encouraging users to return regularly and integrate DMC into their daily workflows.

Future Opportunities

Several ideas, though outside the scope of this project, sparked great interest from the client. These include an AI-powered chatbot for instant data queries, a wiki-style knowledge base, enhanced data verification systems, gamification layers, in-app notifications, and comprehensive training resources. While not implemented this time, these concepts hold strong potential for future development.

Client Reactions

“There’s a saying about the sublime and the ridiculous. I think this is going from the ridiculous to the sublime.”

— Tim Stevens

Expedia Group Data Governance Sr. Manager

“I think it’s a good move, definitely. This is very impressive.”

— Suganya P

Sr. Product Manager, Expedia Group

“Aaron was amazing in interviews… This gives me a lot of things to think about…I love these ideas! Thank you!”

— Aya Smith

Senior Manager, Enterprise Data Stewardship, Expedia Group

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